An effective board meeting means better decision-making, improved productivity and time-management abilities, as well as improved collaboration, which brings companies closer to their goals. To run a productive meeting, you need an agenda that is dynamic and the best boardbook template and clear guidelines for governance.

Set clear meeting https://www.onlineboardmeeting.org/who-should-be-on-the-board-and-how-to-identify-effective-members/ objectives and communicate them to participants ahead of time. This will allow everyone to plan and prioritize discussion topics. Meetings that are too long or ineffective can be avoided. Concentrate on the issues rather than updates, and limit meetings to 30 minutes per topic. This helps keep discussions going and lessen fatigue.

Make clear how decisions will be taken at the time of the meeting, and whether they will be made by consensus, vote or any other method. Encourage discussions and respect differing opinions, but also be frank about difficult topics or bad news. If you’re required to take a formal vote, ensure the procedure is clearly explained and has a predetermined number of required votes for a decision to be considered to be agrement. The results of the vote can be recorded in the meeting minutes to allow for follow-up and accountability.

After the meeting, review the meeting’s decisions and make a list of action items that the chief officer could present to their department. This will help to reinforce the new strategies that were agreed upon and make sure every department is in line with implementing these goals. Also, periodically review and assess the effectiveness of these actions in subsequent meetings in order to establish a culture of accountability and ensure that everyone is following through.