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The rules of board meetings are designed to keep the meeting on track, ensure discussion is fair and provide an appropriate framework for formal discussions on important business issues. These rules are just as crucial today as they were in the past, but they are more important when meetings are held in a hybrid or virtual format.

Board directors must be prepared for each board meeting, having read the board papers before they arrive and bringing with them questions or ideas regarding the subjects to be discussed. Directors must be prepared to address questions during the meeting from other members. This will help in achieving the main objective of the board, which is to decide company-scale strategies and specify the team’s efforts towards achieving these goals.

To be eligible to speak during the board meeting, director should raise their hand and wait for their name to be asked to make a statement or ask a question. Directors should speak only in the areas they are experts in or on the topics that were raised during the meeting. It is not appropriate for directors to deliver lengthy speeches about themselves or to criticize other members of the board.

The chair can limit the number of persons who can discuss a specific issue and then end the debate by voting. The chair can also call a meeting to a halt at the request of any Director. A board director may also utilize an privilege issue to discuss urgent matters that aren’t connected to motions pending or excessive background sound or an emergency situation which must be addressed immediately.