Board software can be used to conduct online meetings. This enables more efficient meeting processes and better board participation and better management of paperwork. No matter if the meeting is in person or via video conference, the use of specific tools can ensure the meeting’s success. Implementing this software is difficult and requires training as well as altering the existing procedures.

The most effective software for managing board meetings provides a single solution for all meeting processes. It will assist administrators in creating an agenda and provide all relevant documents to members prior to time. It allows them to distribute documents and record meetings with its integrated audio/video meeting tool. It even creates automatically minutes of the meeting. Furthermore, it can keep and secure all materials used for board meetings in a central location that is easy to access.

Software that reduces distractions is another important feature. It should, for example let attendees muffle their microphones when not speaking. It should also establish a conversation protocols, for instance, the procedure for raising a hand to ask a question or for permission to speak. To avoid confusion or anger, it is important that the rules are clear to all members before the meeting.

The software must be accessible on all devices, ensuring that users have easy access to it. The top portals offer versions optimised to work on desktop as well as tablet and mobile. This lets the software meet its goal to increase attendance and increase the engagement of board members.

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