Online board meetings are an excellent way directors can participate in the decision-making process without having travel. Online meetings may be less effective than face-toface meetings due to certain challenges. Internet connections can be choppy or devices may restart frequently. If you follow the best techniques to conduct productive virtual meetings, you can ensure streamlined working flow and an effective engagement among board members.

An agenda that is dynamic is the initial step to the success of an online meeting. Having a clear agenda with each topic clearly defined will boost efficiency and keep the meeting on track throughout its duration. The agenda should be distributed to the attendees at least a week prior to the meeting so that how a manager can become an effective leader they can review the agenda and give feedback. This gives attendees the opportunity to plan questions or do research before the meeting.

In the actual board meeting it’s essential for the chair to listen to everyone and avoid letting one person dominate the discussion. It’s also crucial that everyone attends the meeting with a microphone and speak clearly. Additionally, the chair should be on alert for those who are having difficulty using the technology and encourage them to speak up. The chair should also avoid using slides to present information during meetings. Slides can be distracting and often consume too much time to read.

The chair must ensure that the minutes are saved and archived for future use. The minutes should be as precise as possible, however, they should avoid including any personal opinions or discussions that were not relevant to the business at hand.