Virtual data rooms aren’t an all-purpose solution. This is because the functions of the virtual data room are specifically designed to support certain types of documents as well as business processes. For instance, some data rooms specialize in M&A due diligence while others provide tools for other business operations, such as tenders and capital raising.

There are some universal tools that are essential for all data rooms regardless of their intended purpose. One of these features is search functionality. A powerful search function can aid you in finding information quickly in the folder or document.

Access control is another common feature. To ensure the integrity of documents, you need the ability to build a hierarchical structure which lets users gain access to individual files as well as complete parts of a repository. This allows you to monitor all activity on the website as well as who accessed which file and when.

The ability to label folders and documents is crucial for organizing files and making them easy to locate. It is possible to do this by creating folders based on the level of confidentiality, the project stage or department. You can also organize files by type using a top-down approach.

You might, for instance decide to create separate folders for each property you own by your company. You can upload documents such http://www.vdrsoftwareonline.com inspection reports or sales agreements, as well as photos of the property into this folder. This will allow potential buyers to go through the information without having to download and upload many separate documents.