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A data room is an environment that is secure for sharing confidential business files with investors, partners, and other stakeholders. It offers features like auditing, watermarking, and granular settings for access control. Check out the security options offered by the vendor and whether it can support the formats used by your team when choosing a data-room vendor.

Furthermore, some companies offer additional security options, like automatic indexing and fence view. Also, look for a service that allows you to transfer the contents of your FTP, desktop or other storage devices to the data room for fast and simple organization. Find out whether the data room comes with a multilingual search tool, as well as OCR to search text in PDF documents and images.

It is important to find out which service provider can cut certain parts of your document or even the entire document. This feature can protect sensitive information by removing personal data from images or PDFs.

A few of the top VDR providers provide extensive analytics and report features that allow you to monitor the activities of your virtual data room. Find a service that can keep track of all uploads, downloads, and viewings of files as well as allowing you to create customized reports based on the activity.

A trial-free offer is another option you should look for. It allows you to test premium features like data uploading, innovative collaboration and security features without the need to pay immediately. iDeals offers a trial period of 30 days that allows unlimited preparation time, two admins with 500 MB storage secure watermarking for files and dynamically changing, as well as the basic digital rights management system.